Proposed constitution for responsible intelligence in politics

Adopted by the AI meeting on [datum].

§ 1. Name, form and registered office

The name of the association and political party is responsible intelligence in politics.
responsible intelligence in politics is a democratic, non-profit association and a political party.
The party has its registered office in [ange kommun].
The party operates on a non-profit basis. The party’s assets may only be used to promote its purpose.

§ 2. Purpose

responsible intelligence in politics works for a free, democratic, educated and humane society in which technological, economic and administrative systems serve people. The party shall in particular work to ensure that:

artificial intelligence is developed and used under democratic and human responsibility,
human dignity, the rule of law, freedom of expression and peaceful democracy are defended,
the opportunities, gains and risks of technology are distributed fairly,
education, independent thinking, creativity and scientific integrity are strengthened,
children’s rights, the resilience of nature and the living conditions of future generations are protected,
Sweden develops its own technological, economic and democratic capacity to act,
political proposals are examined openly and critically against the available knowledge,
candidates who support the party’s purpose and values are put forward for elected political positions.

The party may participate in general elections, conduct public advocacy, develop political proposals and co-operate with organisations and individuals whose activities are compatible with the party’s purpose.

§ 3. Values

The party’s values, ‘People before systems’, are a governing document for the party’s activities, elected representatives, candidates and members.

To become a member, the applicant must actively confirm that they:

have read the party’s constitution and values,
support the party’s purpose and values,
accept the democratic rights and obligations of membership.

Supporting the values does not mean that a member must agree with every political proposal. Criticism, reconsideration and open debate are necessary parts of the party’s democratic work. The values are adopted and amended by the AI meeting. Amendments require at least two thirds of the votes cast. A proposed amendment must be included in the notice of the meeting.

§ 4. Membership

Membership is open to every natural person who supports the party’s purpose and values. Membership is obtained when:

a membership application has been submitted,
the constitution and values have been expressly approved,
the membership fee set by the party has been paid,
the membership has been registered by the party.

The party board is responsible for the membership register and may delegate practical membership administration. A membership application may only be rejected if there are concrete grounds for assuming that the applicant intends to harm the party, oppose its democratic purpose or seriously breach its values. A rejection must be justified in writing and may be appealed to the next AI meeting.

A full member has the right to:

participate in the party’s activities,
submit motions and proposals,
attend and vote at the AI meeting,
stand for internal positions,
access minutes, activity reports and financial statements, subject to the limitations arising from data protection and confidentiality.

Every member has one vote. The right to vote is personal and may not be transferred by proxy. Membership ends through written resignation, non-payment of the membership fee after a reminder or a decision to expel the member.

§ 5. Members’ responsibilities

A member shall:

comply with the party’s constitution and democratically adopted decisions,
respect the party’s values,
treat other people without threats, hatred, harassment or dehumanisation,
handle the party’s information, assets and entrusted responsibilities responsibly,
clearly distinguish between their own statements and statements made on behalf of the party.

A member always has the right to criticise the party’s policies, leadership and decisions. Factual criticism or democratic opposition may never, in itself, constitute grounds for disciplinary action.

§ 6. Warning, suspension and expulsion

A member may be given a warning, temporarily suspended or expelled if the member:

seriously or repeatedly breaches the constitution or values,
subjects others to threats, violence, harassment or discrimination,
deliberately harms the party’s democratic activities,
misuses the party’s name, resources or entrusted responsibilities,
acts in a way that seriously conflicts with the party’s purpose.

Before a decision is made, the member must be informed in writing of what they are accused of and given at least fourteen days to respond.

A decision to expel a member is made by the party board by a majority of at least two thirds. The decision must be in writing and justified.

If there is an immediate and serious risk to people or the party’s activities, the party board may decide on temporary suspension during the investigation.

The member may appeal a decision to expel them to the AI meeting within thirty days. The decision of the AI meeting is final within the party.

No warning, suspension or expulsion may be decided solely by an AI system.

§ 7. Organisation

The party is organised at national level.

The AI meeting may decide to establish local or regional activities. Such activities shall comply with the party’s constitution, values and democratically adopted decisions.

The party’s central bodies are:

the AI meeting,
the party board,
the auditors,
the nominations committee.

The AI meeting is the party’s highest decision-making body.

§ 8. Ordinary AI meeting

An ordinary AI meeting is held once per calendar year, no later than 30 June.

All full members have the right to attend, speak, submit proposals and vote.

The meeting may be held in person, digitally or in hybrid form, provided that participants’ identities, voting rights, security and ability to participate on equal terms can be ensured.

The date of the AI meeting must be notified to members at least six weeks in advance.

Motions must be submitted no later than four weeks before the meeting.

Notice with an agenda must be sent at least three weeks before the meeting. Supporting documents, the activity report, financial statements and audit report must be made available no later than one week before the meeting.

Notices and documents must be provided electronically and, where necessary, in an accessible format.

A duly convened AI meeting constitutes a quorum with the members entitled to vote who attend.

§ 9. Matters at an ordinary AI meeting

The following matters shall be considered at an ordinary AI meeting:

opening of the meeting,
confirmation of the electoral roll,
whether the meeting was convened in accordance with the constitution,
adoption of the agenda,
election of the chair and secretary of the meeting,
election of minute-checkers and vote counters,
the party board’s activity report,
financial statements,
the auditors’ report,
adoption of the income statement and balance sheet,
decision on whether to discharge the party board from liability,
decision on the membership fee,
decision on the activity plan and budget,
consideration of motions and the board’s proposals,
decision on the size of the party board,
election of the party chair,
election of the deputy party chair,
election of the other board members and any deputy members,
election of an auditor and any deputy auditor,
election of a nominations committee,
decision on candidate lists where applicable,
other matters specified in the notice,
closing of the meeting.

The question of discharge from liability may not be decided by the people to whom the decision relates.

§ 10. Extraordinary AI meeting

An extraordinary AI meeting shall be held when:

the party board decides to hold one,
an auditor requests one in writing,
at least one tenth of the full members request one in writing.

The request must specify the matters to be considered. An extraordinary AI meeting shall be held no later than six weeks after a valid request. Notice must be sent at least two weeks before the meeting. Only the matters specified in the notice may be decided.

§ 11. Decision-making

Decisions are made by a simple majority of the votes cast, unless the constitution provide otherwise. Abstentions do not count as votes cast.

In the event of a tied vote on substantive matters, the position supported by the chair of the meeting shall prevail. In the event of a tied vote in an election, the result shall be decided by drawing lots.

Elections shall be conducted by secret ballot if any member entitled to vote so requests.

No person may participate in the consideration or decision of a matter in which they have a substantial personal interest that may conflict with the party’s interests.

AI may be used to support analysis, compilation and impact assessment. AI has no voting rights and may never make decisions on its own regarding policy, membership, expulsion, candidates or other positions of trust.

§ 12. The party board and party leadership

The party board leads the party’s activities between AI meetings and is responsible for implementing the constitution and the decisions of the AI meeting. The party board consists of:

the party chair,
the deputy party chair,
between one and seven other members,
no more than three deputy members, if the AI meeting so decides.

The board must always consist of at least three ordinary members. All are elected by the AI meeting for the period up to the next ordinary AI meeting.

The party chair leads the party’s political and organisational work and, unless the AI meeting decides otherwise, is the party’s principal political representative.

The deputy party chair steps in when the party chair is unable to act.

The party board appoints a party secretary, from within or outside the board, and such other functions as the activities require. A party secretary who has not been elected as a board member has the right to attend and speak at board meetings, but not to vote.

The party board shall in particular:

manage the party’s finances and assets,
maintain the membership register,
prepare the AI meeting,
implement decisions made,
be responsible for the party’s legal and administrative obligations,
appoint an authorised representative in dealings with the Swedish Election Authority and other authorities,
ensure the responsible use of AI and personal data,
submit an annual activity report and financial statements.

The party board meets when convened by the party chair or when at least two board members request it.

The board constitutes a quorum when more than half of the ordinary members participate. Decisions are made by a simple majority. In the event of a tied vote, the party chair’s position shall prevail.

Minutes must be kept of all board meetings.

§ 13. Candidates and candidate lists

Candidates for general elections shall support the party’s purpose and values and meet the statutory requirements for eligibility.

All full members have the right to propose candidates within the period and in the manner notified by the party board.

The nominations committee or a special nominations committee shall prepare the proposals on the basis of openly published criteria.

Candidate lists are adopted by the AI meeting or by a special nominations meeting decided on by the AI meeting.

Voting on candidates or the order of candidates on a list shall be by secret ballot if any member entitled to vote so requests.

Each candidate must provide written consent to their candidacy.

AI may be used to compile supporting material. The final decision must always be made by people through the party’s democratic bodies.

§ 14. Auditors and nominations committee

The AI meeting elects one auditor and may also elect a deputy auditor.

The auditor may not be a board member, party secretary, party employee or otherwise dependent on the activities to be audited.

The auditor shall audit the party’s accounts, administration and compliance with the constitution and submit a written audit report before the ordinary AI meeting.

The AI meeting elects a nominations committee of one to three members, one of whom is appointed as convenor.

A member of the nominations committee may not at the same time be an ordinary member of the party board.

The nominations committee shall prepare the elections at the AI meeting and give members a timely opportunity to nominate people for the positions.

§ 15. Finances and the right to sign for the organisation

The party’s financial and accounting year is the calendar year.

The amount of the membership fee is decided annually by the AI meeting.

The party’s bookkeeping, financing and financial reporting shall be managed in accordance with applicable law and with the greatest possible transparency.

The party board may reject grants or donations that risk the party’s independence, contravene the law or are incompatible with the values.

The party’s name is signed for by the party board jointly or by two people acting jointly who are appointed by the party board.

A member is not personally liable for the party’s debts beyond the decided and due membership fee.

§ 16. Personal data, AI and accessibility

The party is the data controller for its membership register and other processing of personal data.

Membership information must be protected by appropriate technical and organisational security measures. The information may not be disclosed outside the organisation without consent or another clear legal basis.

Personal identity numbers may only be processed when clearly justified for secure identification or another legitimate purpose. Personal identity numbers may not be published or unnecessarily exposed.

The party shall have a separate and accessible privacy policy describing which personal data are processed, why they are processed, how long they are stored and what rights the data subject has.

The party’s use of AI shall be characterised by human responsibility, information security, traceability and respect for personal privacy. Sensitive membership information may not be entered into external AI services without explicit legal authority, a security assessment and a decision by the party board.

The party shall seek to ensure that meetings, documents, digital services and democratic processes are accessible also to people with disabilities.

§ 17. Amendments to the constitution

A decision to amend the constitution is made by the AI meeting with at least two thirds of the votes cast.

The proposed wording must be included in the notice.

An amendment to the constitution enters into force immediately after the decision, unless the AI meeting decides otherwise.

§ 18. Dissolution

A decision to dissolve the party requires at least three quarters of the votes cast at two consecutive AI meetings.

At least one of the meetings must be an ordinary AI meeting, and at least thirty days must pass between the decisions.

In the event of dissolution, the party’s debts shall be paid first.

Any remaining assets may not be distributed among the members. They shall be transferred to a non-profit and democratic activity whose purpose is close to the party’s values, in accordance with the decision of the final AI meeting.

The membership register, archives and other personal data shall, upon dissolution, be handled securely and in accordance with applicable law.

Adopted by the AI meeting on [datum].

Registered office municipality: [kommun].